Gwernyfed RFC Terms and Conditions of Hire

1.    You must complete a booking form and pay a deposit of £25.

2.    Payment for the outstanding amount must be paid in full 10 days prior to the Date of Hire.

3.    If your event is cancelled you must notify us immediately. Your deposit will not be refunded if the booking is cancelled within 48 hours of the event taking place.

4.    The Clubhouse bar has a licence that permits us to serve alcohol to anyone OVER 18yrs of age. We reserve the right to request identification of age. Entertainment is permitted until 11.45pm and last orders at the bar will be called at 12 o’clock with the function finishing at 1am.                             

5.    Depending on the number of people attending your event we may require a risk assessment to be undertaken.

6.    Table confetti or similar is not allowed but you may decorate the room with banners and balloons however nails, glue or heavy-duty adhesive is not permitted. If in doubt please ask when you make the booking. All decorations must be removed and taken away after the event.

7.    Fire exits and assembly points are clearly marked. If a member of Gwernyfed RFC is not on duty then you are required to appoint a minimum of one Fire Warden for your party who will be responsible for calling the emergency services and assembling your party in the designated area.

8.    In the event of an injury a member of staff will record the details using an accident report form which must be signed by a responsible adult over the age of 18yrs. If a member of staff is not present at the event then the accident must be noted by the person that booked the event and signed by an adult over the age of 18yrs and given to Gwernyfed RFC.

9.    Catering can be arranged or you may bring your own food. All food waste must be  removed and taken away from the premises or placed in the wheelie bin outside the Club

10.  No inflatables are allowed in Gwernyfed RFC.

11.  You are responsible for leaving the premises and surrounding areas in a clean and tidy condition. Gwernyfed RFC will make a charge of £20.00 per hour for cleaning if the premises are not left in the condition you found them.

12.  If your Function requires more than one Bar Member there will be a charge of £10.00 per hour to cover the cost of Bar Staff.

13.  Smoking, Vaping and Recreational Drugs are not permitted to be used on Gwernyfed RFC premises .

14.  We do not require public liability or third-party insurance if you are hiring our facilities for a family celebration/occasion BUT if you wish to use a third party business e.g. caterer/entertainment business then they must provide the club with a copy of their business’s third-party/public liability certificate as part of your booking.

15.  You are responsible for ensuring that all visitors behave in a responsible manner and leave the Club in a quiet and thoughtful manner so as not to disturb our neighbours.

16.  WIFI is available in the Clubhouse upon request.

17.  You will cover the cost of repair of any damage done to any part of the property and surrounding area or the contents of the building that may occur during the period of hiring or as a result of the hiring.

18.  We accept no responsibility for the loss of or the damage to the hirer’s or hirer’s guests’ property, vehicles in the carpark, or their contents.

19.  To Book please use the booking form on line or contact Shannon Reeves on 07823516303 who will be pleased discuss your requirements with you.

March 2024.